IEPs

WHAT TO DO? HOW TO DO IT? WHEN TO DO IT?

Prior to the IEP Meeting

□ Thirty days prior to the annual IEP date, begin the process.

□ Collect all pertinent and relative data, define and interpret that data into an understandable format. Use the services of the providers on the student’s team to interpret and communicate performance levels.

□ Involve the School Psychologist to insure correct interpretation of data collected from testing and assessments administered.

□ Use the data collected to develop and write the students present levels of academic and functional performance. Enter data pertaining to the different areas of the PLAAFP. This should be done separately in the (6) following areas and not combined into one statement.

o Health/Physical

o Social/Emotional

o General Intelligence (School Psychologist ONLY)

o Academic Achievement and Functional Performance

o Communication

o Parent Concerns

□ At least two weeks prior to the annual meeting date, send a meeting notification to the parents.

□ Make at least three attempts to contact parents and use at least two different methods to make that contact.

□ In the event that two weeks notice is not possible, make sure that you have the parent’s permission, by having them sign the waiver line on the meeting notification form.

□ If the student is 13 years of age or older make sure an invitation to the student is made.

□ Use information gathered to up date the teacher information page. (make sure the information is correct)

o Parent’s correct address, phone numbers etc.

o Correct IEP date, Comp Eval, Placement Dates, Start and End dates.

o Service providers listed, time allocated, days, minutes etc.

o Neighborhood School, Responsible Building, Attendance Center

o If the student exits our cooperative, do a TIP with correct exit status and exit date.

□ Write the IEP – Make sure the following procedures are met and followed.

o Goals (Need at least one measurable goal)

§ Goals need to be reflect the needs identified in the PLAAFP

§ Goals need to be measurable

§ Goals need to have a base line identified.

§ Goals need to have an evaluation process identified

o Parent Concerns need to be identified and addressed (UNDER PARENT CONCERNS)

o If the student turns 14 years of age during the IEP year, transition needs to be discussed.

o Post secondary goals need to be written in the IEP if the student turns 14 years of age during the period of the IEP.

o State and local assessments need to be considered and accommodations and modifications identified.

o Parental rights need to be given at least once a year at the initial IEP meeting or upon request.

o If the parents do not attend the IEP meeting, the IEP document and other documents need to be sent to the parents.

□ Mail a draft copy of the IEP to the parents of the student at the same time you send out the 10 day meeting notification

□ Invite the following people to the IEP meeting

o Parents

o Student if 13 years of age or older

o Building Administrator

o Someone to interpret data (School Psychologist)

o General Education Teacher

o Special Education Teacher

o Other persons approved by the parents

□ Schedule a meeting room with ample space for the meeting and the technology available to make copies of documents.

At the Meeting

□ Give the parents a copy of parental rights (at least once a year or upon request)

□ If the meeting notification has not been signed, have the parent sign the 10 day waiver prior to convening the meeting.

□ Keep a staffing summary of the meeting and have the team members sign it at the conclusion of the presentation.

□ Introduce all of the members of the IEP Team.

□ Hand out copies of the IEP to the IEP team.

□ Ask for POSITIVE comments from the team prior to beginning the presentation of the proposed IEP.

□ Go over each components of the IEP and take time to discuss consider the ideas presented by the team members during the process.

□ Make corrections to the IEP as they are identified during the meeting.

□ Have the parent record the student’s full name, social security number and Medicaid number on the last page of the IEP.

□ At the conclusion of the IEP presentation, have all participants sign and date the signature page to identify they were in attendance.

□ Present the notice of placement to the parents (blue form).

o Parents must give their consent for placement.

o Only parents may sign the placement form.

□ Gather all IEPs from the team and shred all but the original.

□ Make a copy of the original document w/changes and give it to the parent.

□ Gather all signed forms, place them in the IEP documents folder and hand or mail the folder to the school psychologist.

After the Meeting

□ Go back into the KIDDS program on the SCKSEC web-site and enter the corrected data on the IEP.