Benefits and Position Related Information
• If you will be absent from work for any reason, please call your supervising teacher and building administrator as soon as possible, unless other arrangements have been made with your building administrator. The building administrator is responsible for establishing the procedures for employing substitutes for paraeducators within their building.
• Any days of absence, which do not fall under sick leave or staff development, will carry a salary deduction. Time cards are to reflect any absences from assigned duty. SCKSEC administration knows that there will be times staff will need to be absent. We request that all absences from assigned duties be kept to a minimum.
Sick Leave, Maternity Leave, Adoption Leave
• Paraeducators contracted for 15 hours weekly or more will receive paid sick leave.
• Paraeducators with continuing work agreements will be credited with sick leave for each month of employment, based on contracted weekly hours. Newly employed paraeducators will begin to accumulate sick leave following their probationary period, provided they have submitted in full all required personnel documents.
• A total of 270 hours of sick leave may be accumulated. In the event a paraeducator misses any part of a working day due to illness, sick leave shall be paid as specified in the proceeding paragraph. The minimum charge to sick leave shall be one hour.
• Documentation of sick leave is required on the paraeducator’s time card and also on the “Absence/Substitute Report” form.
• Paraeducators shall be paid for all accumulated sick leave hours that are in excess of the 240-hour maximum at the end of each school year. Excess leave hours shall be paid at the rate of $2.50 per hour to a maximum of $100.00 annually.
• Sick leave may be granted for personal illness or illness of any member of the immediate family. The immediate family is defined as a spouse, child (includes step and foster children), mother (in-law); father (in-law), brother (in-law), sister (in-law), grandparent, grandchild, aunt, or uncle. Sick leave will also be granted to attend the needs of ill relatives living in the same household.
• Maternity Leave- Disabilities caused or contributed to by pregnancy and its related conditions as they affect female paraeducators are considered as temporary in nature. As such, those disabilities qualify as sick leave. The paraeducator and her physician shall determine the commencement of leave. As soon as that date is determined, it shall be communicated to the supervising professional, building administrator, and the SCKSEC administration. The paraeducator shall continue on the job during the term of pregnancy until, in the opinion of her physician, continued professional services could endanger her health or school personnel find the condition renders her ineffective in the assigned position. In cases of the latter, the paraeducator, the immediate supervising professional, building administrator and the SCKSEC administrator shall determine the decision of commencement of leave. The paraeducator shall return to her position as soon as her physician certifies she is capable of performing her duties as assigned.
• Employees following a legal adoption may also use adoption- Sick leave. The employee, the building administrator and SCKSEC administration shall determine the number of days of approved leave, but shall not exceed 20 contracted days.
• Sick leave may be used to attend any funeral, which the paraeducator feels obligated to attend. Arrangements for funeral and/or bereavement leave shall be made with the supervising professional and building administration.
• Paraeducators of the South Central Kansas Special Education Cooperative, who are eligible for the sick leave bank, may complete an enrollment form for participation. Participation will continue unless a written request not to continue in the bank is received by the SCKSEC business office prior to September 1 of the new school year.
• Each full time participant shall contribute nine (9) contracted hours annually. Each part-time paraeducator shall contribute a prorated number of hours annually. South Central Kansas Special Education Cooperative Board will annually provide one hundred and twenty (120) hours to the paraeducator sick leave bank
• Participants may draw upon the bank after depleting their regular accumulated sick leave as follows:
• The SCKSEC Administration shall administer the sick leave bank policy.
• Full-time paraeducators, who join the bank, may make application(s) for up to one hundred hours (120) of sick leave. Paraeducators who are part-time will receive a prorated number of hours. A doctor’s verification may be requested for extended leave over thirty-hours.
• Paraeducators must have been employed earlier than December 1 of the prior school year to be eligible.
• Sick Leave Bank cannot be used for funeral or maternity leave. However, illness or medical complications experienced by the paraeducator following childbirth are eligible for use of Sick Leave Bank hours.
• Sick Leave Bank shall be used for paraeducator illness only.
• Upon application to the sick leave bank the requested leave shall be allotted to the paraeducator when approved by the SCKSEC Administration. The Paraeducator Advisory Council will review requests for more than thirty (30) hours. The application is available on the SCKSEC website at www.scksec.com or can be requested from the SCKSEC administrative office.
• The sick leave bank shall have a maximum of nine hundred and seventy five (975) hours available annually. Hours remaining at the end of each plan year will be carried over to the next plan year to the maximum allowed.
• Paraeducators may be allowed leave without pay. Leave should be related to legal or business matters, but may be approved for personal reasons if the reason is conveyed to the building administration with at least 24 hours notice, except for unforeseen emergencies.
• Leave will not be permitted for activities such as job interviews, hunting, shopping, activities associated with entertainment or second vocations, and business that can be arranged outside the school day. The building administrator assigned will make decisions for leave.
• Required Forms- "Request for Leave of Absence” must be submitted in writing, with specific reason(s) for the requested leave, to the SCKSEC office through the building administrator. "Absence-Substitute Report" is completed immediately upon returning to
Leave-Staff Development and Training
• Paraeducators may be granted temporary leave with or without pay to attend staff development, activities related to the specific assignment. Such leave must be approved by the SCKSEC assistant director at least one week in advance of occurrence after having been discussed with, and recommended by, the immediate supervisor and building administrator. All requests for such leave shall be made in writing. Expense for attendance at such training shall be borne by the paraeducator making the request except when attendance is requested by the SCKSEC administration.
• Each paraeducator working an annual work agreement (part-time or full time) must receive at least twenty (20) staff development hours of training per school year. The twenty-hour requirement is prorated according to the length of employment for a paraeducator who is employed after school has started. Training must be verifiable by SCKSEC for required Kansas State Department of Education reporting.
• The following schedule approximates training hours required according to the beginning month of employment (even if you work only one day):
|Month Employed||Hours Required|
College hours may be used to satisfy all but the orientation part of the training requirement.One credit hour of college/vocational coursework is equivalent to 15 or 20 inservice hours depending upon when the credit was earned (prior to June, 2003-15 hours, from June, 2003- 20 hours). We must verify that having a readable copy of a grade slip or a transcript showing course completion.
• In order to count an activity for staff development and
training, the paraeducator must complete two steps:
1. Identify the activity as being of a staff development or training nature. Consider what you have learned as a result of this activity and what effect it will have on the students you are responsible for. Note: Some faculty meetings do have training as a component of the time together and can be counted, but sometimes these meetings are strictly informational or housekeeping types of meetings, and they would not be countable for training purposes. How you state the description of the activity makes a real difference on its value in meeting the training requirements.
2. Complete the "Paraeducator Staff Inservice Hours Report" verifying each activity and submitting it as soon as possible following the training. The description of the training activity area should be summative in nature as to what was presented and its value to you as an instructional paraeducator.
• Do not leave your building during your duty day without first clearing it through your supervising professional and the office.
• Paraeducators are covered by the SCKSEC liability insurance while performing duties directed by the supervising professional, related to their position.
• Claims of Wrongful Act - meaning any actual or alleged error or misstatement or misleading statement or act or omission or neglect or breach of duty including misfeasance (wrongful performance of a lawful act), malfeasance (act of doing evil or harm), nonfeasance (omission of an act that should have been performed) by an employee of SCKSEC.
• When, in the performance of their duties, paraeducators are required by the Cooperative to travel. Mileage will be paid at the rate the Internal Revenue Service deems to be the maximum rate for unreported income. Compensation will start with departure from their established base of operation. Any rate change will be calculated from the first day of the month the change is determined.
• The form "Instructional Travel Voucher" (obtained from the cooperative office) must be completed prior to reimbursement being approved. Mileage is claimed from the first working day to the last working day of each month, and this claim must be turned into the cooperative office no later than the third day of the following month.
• Mileage incurred as a result of training/staff development must be preapproved by SCKSEC administration. The paraeducator would complete the “Reqeust for Leave of Absence” form and submit for prior approval of training and expenses requested.
• Paraeducators are paid for actual hours worked (as stated on their work agreement) and for building approved district inservice, cooperative inservice hours and other inservice hours that have been pre-approved by SCKSEC administration.
• Compensation will be paid for snow days up to a maximum of the number of hours worked per day times three. No Compensation will be paid for days when school is not in session (i.e. spring break, certain holidays, etc.). Paraeducators will follow the approved calendar of the school district of assignment.
• Holiday pay will be given to paraeducators employed by SCKSEC as determined by the SCKSEC administrative office. Holiday pay will be based on the paraeducator’s current contracted weekly hours. In order for a paraeducator to be eligible, all required personnel documents must be current, accurate and on file.
• Paraeducators are issued their payments on or after the 15th day of each month beginning in September and ending in June. All paraeducators are paid on an hourly wage varying with experience and education. (See Salary Schedule & Benefits information issued with work agreement)
• Each employee who is in regular contact with students is required to submit to the cooperative office a Certificate of Health (form provided at the cooperative) signed by a licensed physician. This is renewed at any time there is reasonable cause to believe that an employee is suffering from an illness detrimental to the health of the students.
• The responsibility of obtaining a Certificate of Health is that of the paraeducator. The Cooperative will reimburse the newly employed paraeducator for the TB test/Health Assessment up to an amount of $25.00 with a receipt.
• All full-time certified and non-certified employees (17.5 or more working hours per week) are automatically members of K.P.E.R.S. (Kansas Public Employees Retirement System). Approximately four (4) percent of an employee's salary is deposited each month in a personal account for the employee. The employer's contribution may fluctuate depending on the financial needs of KPERS. Upon retirement, the employee will have a monthly check available. Money can be withdrawn earlier if the person leaves the position and doesn't work elsewhere for a KPERS employer. Retirement is vested after 10 years service. For non-vested members, membership is protected for 5 years from date of termination.
• If a person does not withdraw from KPERS and then returns to covered employment within the 5-year protection period, contributions to KPERS will begin immediately. If you are not vested and if an application for withdrawal has not been submitted to KPERS within 5 years following termination, the contribution is lost to the reserve fund.
(See KPERS Pub. "Employee Information manual" for additional information)
• A paraeducator may terminate employment with two weeks notice (so a suitable replacement may be employed).
• When a paraeducator position is no longer required due to changes/distribution of caseloads, SCKSEC will give the paraeducator(s) affected two weeks notice. Other reasons for termination, on the part of the SCKSEC, might be failure to perform satisfactorily in the position assigned (i.e. inability to control students assigned, inability to work effectively with supervising professional(s), poor attendance, policy violation of district, building or SCKSEC, etc.) will be cause for immediate termination of employment by SCKSEC. Notice will be given with effective date.
• If evaluations are satisfactory, paraeducators can feel reasonably certain of retaining a position for the next year. If changes in student population do not warrant the position, the paraeducator will be given the opportunity to be considered for position openings for which he/she is qualified.
• Paraeducators employed under a current work agreement may have the opportunity to request transfer to other paraeducator positions in SCKSEC. Transfer is always subject to the approval of the teachers, SCKSEC administration, and administrators at the district level.
• Work agreements for the next school year will be issued following the approval of a new budget year. This is usually at the June Board of Director's Meeting.
• Paraeducators who do not wish to continue employment must resign in writing within two weeks, following the issuance of a work agreement.
• Paraeducators will complete (on a daily basis) a time card issued by the cooperative office. Time worked each month is claimed from the first working day of the month to the last working day of the month. Time cards shall be turned into the cooperative office no later than the third day of the following month.
• The instructional paraeducator, the supervising professional, or an administrator must sign time cards in the absence of the professional.
Students as Part of Assigned Duties
• The district of assignment should provide transportation.
• Paraeducators are not required to transport students home for any reason in their personal vehicle. When you transport anyone in your personal vehicle, you become legally responsible for the students welfare. In case of an accident, your insurance and/or you personally could be liable for a student’s injury.